Case Study

Accelerating Onboarding of Cleared Contractors Through Continuous Recruitment Strategy

Shivaji Sengupta

Client: U.S. Federal Agency (Classified Contract)

Focus Area: Cleared Personnel Staffing – IT, Cybersecurity, Development, and Mission Support

Security Clearance Levels: TS, TS/SCI, Secret

Challenge

A federal agency required immediate surge support under a sensitive national security contract, with positions demanding active Secret, TS, or TS/SCI clearances across various functional areas including cybersecurity operations, software development, network engineering, and mission-critical administrative support. Historically, onboarding of cleared personnel posed a bottleneck, often taking 60-90 days due to limited candidate pipelines and clearance verification timelines.

Magnus Management Group Solution

Magnus Management Group LLC deployed its Continuous Recruitment Philosophy, a proactive talent management approach that maintains a deep, validated bench of cleared professionals ready for rapid deployment.

Key pillars of the approach included:

  • Ongoing Pipeline Development: Magnus consistently engaged with the cleared professional community through job fairs, referral networks, and industry events to build relationships in advance of specific role requirements.
  • Pre-Vetted Talent Pools: Magnus maintained a continuously updated roster of candidates with active Secret, TS, and TS/SCI clearances, categorized by skillset, clearance level, and geographical availability.
  • Scenario-Based Screening: Candidates were pre-assessed not only for skill alignment but also for mission fit and responsiveness to surge requirements.
  • Integrated HR-Onboarding Process: Magnus integrated security clearance validation, agency-specific badging coordination, and onboarding documentation workflows into a streamlined intake system, reducing administrative lag.

Results

Magnus’s deep bench strength and readiness model delivered measurable impact:

  • 75% Reduction in Onboarding Time: Cleared professionals were onboarded within an average of 15 calendar days, significantly faster than the traditional 60–90 day cycle.
  • Zero Mission Delay: The client experienced no disruptions to ongoing mission operations despite unexpected staffing turnover and expanded task orders.
  • Agile Surge Capacity: Magnus was able to support a 100% staffing increase within 10 business days, allowing the agency to meet evolving operational priorities.
  • High Retention & Performance: Cleared professionals placed under this approach maintained over 95% retention rate in the first year, with consistent “Exceeds Expectations” ratings in client feedback.

Conclusion

Magnus Management Group’s continuous recruitment strategy has redefined the standard for cleared contractor readiness. By maintaining a mission-ready workforce of vetted professionals, Magnus ensured its federal client could execute high-priority programs without delay. This approach not only improves time-to-mission but also strengthens national security operations through reliability, responsiveness, and strategic workforce agility.

Key Takeaways:

  • Continuous cleared talent sourcing = faster onboarding
  • Deep bench = higher client confidence during surges
  • Streamlined processes = fewer bureaucratic delays
  • Proactive strategy = sustained mission readiness

Upcoming Events

View Calendar